Everything the trees need recording
Plan a session warm at the desk, run it offline in the woods, and walk away with a record that stands up to inspection. Here's what's inside.
Trust is the product
The field app stores every register, risk note, observation and incident on your phone the instant you tap — no signal needed. When you walk back into range it uploads on its own, and a clear status tells you everything is safely stored. No more wondering whether it saved.
The defensible core
Tap the hazard, tap the control you put in place, and keep the benefit you protected — "kept the stream play, added 1:1 supervision". It's a five-second, glove-friendly log that proves you made the call on the day, which is exactly what inspectors want to see. Entries are append-only, so your record is honest.
Sharps & fire
Count knives and tools out and back in with big steppers; run the fire checklist — area cleared, water to hand, briefed — and confirm it's out and cold. If anything's left unreconciled at the end of a session, Woodland Notes flags it before you leave site.
Safe by design
A child without photo consent simply can't be photographed — the camera won't open, and it's re-checked on upload so the rule can't be bypassed. Safeguarding concerns are sealed to your designated lead only: never visible to general staff, and never to us.
Holistic development
Capture a moment with your voice or a quick tap, tag who it's about and which areas of development it shows — physical, social, emotional, cognitive, language — and add a consented photo. Each observation joins that child's journey, building a picture across the term that feeds your next plan.
Plan warm, at the desk
Build reusable risk-benefit assessments once, then stack the right ones onto each session so they ride along into the field. Keep each site's emergency action plan — grid reference, nearest A&E, access — where you'll actually need it, and let a session start from a plan or from nothing when the day just happens.
Inspection-ready
Every session becomes a tidy PDF — register and ratios, the weather decision, every dynamic risk, incidents, medication, tools and fire, and your reflection. Hand it to the FSA, to Ofsted, or to a parent who asks, without assembling anything by hand.
One product, two places
The same Woodland Notes runs as an offline app on your phone or tablet for the woods, and in any browser for the warm admin — planning, children, consents and reports. Set something up at the desk and it's there in the field; capture in the field and it's there at the desk.
Set your setting up in two minutes. Free for 14 days, no card needed.