Everything the trees need recording

Built for the bit that happens under the trees.

Plan a session warm at the desk, run it offline in the woods, and walk away with a record that stands up to inspection. Here's what's inside.

Trust is the product

Works offline, syncs itself

The field app stores every register, risk note, observation and incident on your phone the instant you tap — no signal needed. When you walk back into range it uploads on its own, and a clear status tells you everything is safely stored. No more wondering whether it saved.

  • Instant local save, every action
  • Automatic background sync when you're back in signal
  • Always-visible "saved & uploaded" status

The defensible core

Dynamic risk-benefit in seconds

Tap the hazard, tap the control you put in place, and keep the benefit you protected — "kept the stream play, added 1:1 supervision". It's a five-second, glove-friendly log that proves you made the call on the day, which is exactly what inspectors want to see. Entries are append-only, so your record is honest.

  • Pre-seeded woodland hazards & controls
  • Records the benefit, not just the risk
  • Weather go / modify / no-go decision, with the reason

Sharps & fire

Tools & fire, all accounted for

Count knives and tools out and back in with big steppers; run the fire checklist — area cleared, water to hand, briefed — and confirm it's out and cold. If anything's left unreconciled at the end of a session, Woodland Notes flags it before you leave site.

  • Issued-vs-returned reconciliation for every sharp
  • Fire-lit checklist and "out & cold" confirmation
  • End-of-session warning for anything unaccounted

Safe by design

Consent-gated photos & safeguarding

A child without photo consent simply can't be photographed — the camera won't open, and it's re-checked on upload so the rule can't be bypassed. Safeguarding concerns are sealed to your designated lead only: never visible to general staff, and never to us.

  • Photo consent enforced on both ends
  • Concerns locked to the Designated Safeguarding Lead
  • Children's data kept inside your setting

Holistic development

Observations & learning journeys

Capture a moment with your voice or a quick tap, tag who it's about and which areas of development it shows — physical, social, emotional, cognitive, language — and add a consented photo. Each observation joins that child's journey, building a picture across the term that feeds your next plan.

  • Voice-to-text first, typing optional
  • Whole-child development tagging
  • Per-child learning journey over time

Plan warm, at the desk

Sessions, sites & stacked assessments

Build reusable risk-benefit assessments once, then stack the right ones onto each session so they ride along into the field. Keep each site's emergency action plan — grid reference, nearest A&E, access — where you'll actually need it, and let a session start from a plan or from nothing when the day just happens.

  • Reusable, stackable risk-benefit library
  • Site records & emergency action plans
  • Plan → deliver → review, the FSA way

Inspection-ready

One-tap session records

Every session becomes a tidy PDF — register and ratios, the weather decision, every dynamic risk, incidents, medication, tools and fire, and your reflection. Hand it to the FSA, to Ofsted, or to a parent who asks, without assembling anything by hand.

  • Complete session record as a PDF
  • Export from the web back-office in a tap
  • Reports across your sessions over time

One product, two places

Your phone in the field, a browser at the desk

The same Woodland Notes runs as an offline app on your phone or tablet for the woods, and in any browser for the warm admin — planning, children, consents and reports. Set something up at the desk and it's there in the field; capture in the field and it's there at the desk.

  • Offline field app (phone & Windows tablet)
  • Web back-office for planning & reports
  • Your whole team, one shared record

Get out of the notebook and into the woods.

Set your setting up in two minutes. Free for 14 days, no card needed.